Privacy Notice
About this Privacy Notice
All Souls College, Oxford ("the College", "we", "our", or "us") is committed to protecting your personal data and respecting your privacy.
This Privacy Notice explains how we collect, use, store and protect personal data when you visit and interact with our website. It also explains your rights in relation to your personal data and how to contact us if you have any questions or concerns.
This Privacy Notice applies only to the All Souls College website. If you follow links to third-party websites, services or applications, please note that they will have their own privacy notices and terms. We encourage you to read those before providing any personal data.
Who We Are
All Souls College is the data controller for the personal data collected through this website.
Address:
All Souls College
Oxford OX1 4AL
United Kingdom
Email: enquiries@all-souls.ox.ac.uk
Data Protection Officer:
The College's Data Protection Officer can be contacted using the details above.
Information We Collect
Information You Provide to Us
You may choose to provide personal data when using certain parts of the website, including when you:
- register for events, lectures or other activities;
- submit enquiries or contact forms;
- apply for employment opportunities;
- subscribe to newsletters or updates;
- make donations or support the College; or
- otherwise communicate with us.
The personal data collected may include:
- your name;
- contact details (such as email address, postal address and telephone number);
- details relevant to your enquiry, application or registration; and
- any other information you choose to provide.
Information Collected Automatically
When you visit our website, we may automatically collect certain technical information, including:
- IP address;
- browser type and version;
- device type;
- operating system;
- referring website;
- pages viewed and navigation paths;
- date and time of access; and
- other usage and diagnostic information.
We use this information to administer, secure and improve our website, understand how it is used, and ensure that content is presented effectively.
How We Use Your Personal Data
We use personal data only where we have a lawful basis for doing so under UK data protection legislation.
Depending on the circumstances, we may process your personal data:
- to respond to enquiries and requests;
- to administer registrations for events and activities;
- to process applications and recruitment activities;
- to provide services or information you have requested;
- to maintain and improve our website and digital services;
- to comply with legal and regulatory obligations;
- to establish, exercise or defend legal claims; and
- where appropriate, for the College's legitimate interests, provided those interests do not override your rights and freedoms.
Where we rely on your consent, you may withdraw that consent at any time.
Cookies and Similar Technologies
Our website uses cookies and similar technologies to distinguish you from other users, improve your browsing experience, and help us understand how our website is used.
Cookies are small text files placed on your device when you visit a website.
We may use the following categories of cookies:
Strictly Necessary Cookies
These cookies are essential for the operation and security of the website and cannot be switched off through our cookie preference tools. They are usually set in response to actions you take, such as completing forms or managing your privacy preferences.
Analytics and Performance Cookies
These cookies help us understand how visitors use the website, including which pages are visited most frequently and whether users encounter errors. The information collected is generally aggregated and used to improve website performance and user experience.
Functionality Cookies
These cookies enable enhanced functionality and personalisation, such as remembering preferences and settings.
Optional Cookies
Where applicable, we may use optional cookies for analytics, embedded content or other services. These cookies will only be placed on your device where required by law and with your consent.
You can manage your cookie preferences at any time through our cookie settings tool. Most web browsers also allow you to control cookies through browser settings.
Further information about the cookies used on this website is available in our Cookie Notice.
Sharing Personal Data
We do not sell personal data.
We may share personal data with trusted third-party service providers who assist us in operating the website or providing services on our behalf. Such providers are required to process personal data only in accordance with our instructions and applicable data protection law.
We may also disclose personal data:
- where required by law;
- to comply with legal or regulatory obligations;
- to protect the rights, property or safety of the College, its members, staff, students, visitors or others; or
- in connection with legal proceedings or the prevention and detection of crime.
International Transfers
Where personal data is transferred outside the United Kingdom, we will ensure that appropriate safeguards are in place as required by applicable data protection law.
Data Retention
We retain personal data only for as long as necessary for the purposes for which it was collected, including to satisfy legal, regulatory, accounting or reporting requirements.
Retention periods vary depending on the nature of the information and the purpose for which it is processed.
Security
We take appropriate technical and organisational measures to protect personal data against unauthorised or unlawful processing, accidental loss, destruction or damage.
However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.
Your Rights
Subject to applicable law, you may have the right to:
- request access to your personal data;
- request correction of inaccurate or incomplete personal data;
- request erasure of personal data in certain circumstances;
- request restriction of processing;
- object to processing carried out on the basis of legitimate interests;
- request the transfer of certain personal data to another organisation;
- withdraw consent where processing is based on consent; and
- lodge a complaint with the Information Commissioner's Office (ICO).
Further information about your rights can be found on the ICO website at www.ico.org.uk.
Contact Us
If you have any questions about this Privacy Notice, the processing of your personal data, or wish to exercise your data protection rights, please contact:
The Data Protection Officer
All Souls College
Oxford OX1 4AL
United Kingdom
Email: enquiries@all-souls.ox.ac.uk
Complaints
If you are dissatisfied with the way we have handled your personal data, we encourage you to contact us first so that we can try to resolve the matter.
You also have the right to complain to the Information Commissioner's Office:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Last updated: 24th June 2026